PDFs have the second largest install-base in the world, second only to browsers. This pervasiveness brings with it some common misconceptions. One is the idea that PDF access is too expensive for every employee, even though PDF is in nearly every business, large or small. And two, that PDF is a “dead” technology with no innovation.
Since PDF is the most prevalent document format on the web, in email attachments and in business documents, it only makes sense to leverage this massive opportunity to reach more workers, more effectively. There has been little to no investment in delivering a better solution to today’s professionals, but PDF done right can touch every employee, while bringing a host of productivity and collaboration benefits to bear.
According to Sam Chandler, CEO of Nitro, by analyzing what matters most in PDF enhancements, seeing what is affordable and scalable, and looking at organizational cost savings, IT departments can improve outcomes for their businesses at a low overall cost.
PDF Tech Done Right
Click through for more on how PDF technology can improve business outcomes and lower overall costs, as identified by Sam Chandler, CEO of Nitro.
Documents are undoubtedly central to the professional lives of knowledge workers. According to a survey done by Nitro in 2015, nearly all surveyed knowledge workers are printing, scanning, copying or working with PDFs on a daily basis, at least once per day. Invest in the right tools for employees’ daily activities to enhance their productivity and job satisfaction.
According to the same survey, organizational size barely impacts the install base for PDF technology. Whether there are more than, or less than, 100 employees barely moves the needle. This flat-line adoption across all types of organizations demonstrates pervasiveness. Whether your company is big or small, PDFs are an essential part of your document and information flow. Incorporate them into your workflows and systems.
At least 65 percent of surveyed employees do not have the tools they need to edit PDFs appropriately. While they can copy and scan, they cannot work with the documents. This disrupts workflow, creates unnecessary bottlenecks and damages productivity. Don’t force your employees to waste time, paper and ink while compromising security and getting frustrated. PDFs are dynamic documents, not static files, so do more than allow your employees to work with them — encourage it.
Equipping knowledge workers with the appropriate PDF technology advances the productivity gains of an organization, as workers edit, merge, collaborate and sign relevant documents. Many of your employees may not need advanced PDF features, but make sure everyone has access to an affordable basic PDF editing tool. PDF should be as ubiquitous in the office as phones.
Learn from the biggest. A look at the usage of a PDF solution by a division of a Global 100 company shows massive internal adoption rates. Professionals are accessing features more than once per day for activities such as converting, editing, and signing documents.
As the document and content management needs of companies have changed with the emergence of SaaS, Big Data analysis, and automation, they are looking to PDF solution providers to also innovate. Leaders in PDF solutions are harnessing the power of natural language processing, machine learning, and Big Data to create new innovative offerings. Make sure your technology partner is looking ahead, not behind.