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Ten Tips to Gain Control of Your Email Inbox

  • Ten Tips to Gain Control of Your Email Inbox-

    Your inbox is for new messages that require immediate action. If you are in control of your inbox, it should almost always be empty. The inbox is not a reference library. It is not a task manager. New messages should not linger in the inbox. They require immediate action. What actions? These:

    • Answer (or not)
    • Archive or delete

    At the very least, you should be able to see all your inbox messages without scrolling or moving to another page. Make this the rule for all your folders (except archives). Your primary goal is to empty your inbox before you leave it.

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Ten Tips to Gain Control of Your Email Inbox

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  • Ten Tips to Gain Control of Your Email Inbox-2

    Your inbox is for new messages that require immediate action. If you are in control of your inbox, it should almost always be empty. The inbox is not a reference library. It is not a task manager. New messages should not linger in the inbox. They require immediate action. What actions? These:

    • Answer (or not)
    • Archive or delete

    At the very least, you should be able to see all your inbox messages without scrolling or moving to another page. Make this the rule for all your folders (except archives). Your primary goal is to empty your inbox before you leave it.

Just as much as you need to control your dog, your temper, your appetite or anything else that doesn't behave exactly the way you want it to, you need to control your email inbox, too. Carlos Pardo, CEO of CapApex, an enterprise software consulting company, discusses four warning signs of an out-of-control inbox and 10 tips to gain back control of your emails. An out-of-control inbox has repercussions, so keeping emails under control is crucial to ensuring superior customer service and response time, efficiency with work flow, and avoiding unnecessary stress.

So is your inbox out of control? Heed these four warning signs if you are continually encountering some of these problems:

  • You are in a never-ending race to catch up with your unread or unanswered emails.
  • Your colleagues or business partners constantly need to remind you to answer important emails.
  • You miss deadlines that were clearly stated in a message that is wasting away in your inbox.
  • You periodically do a "spring cleaning" of old emails that you never even opened and have no idea about their importance.

"The underlying idea in controlling your inbox is having an empty inbox. Easier said than done? Perhaps, but take a good look at your work place. Who are the most productive workers? Your colleagues with messy offices or those who keep a tidy desk? It's possible to gain back control of your email inbox and as a result you will be more productive, efficient and be an overall better employee or business owner," shares Pardo.

There is no one solution for everyone, but these 10 tips will help.