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Five Digitally Vulnerable Areas Your Business May be Overlooking

  • Five Digitally Vulnerable Areas Your Business May be Overlooking-

    Copy machines

    The latest generation of digital copiers are "smart" machines used to copy, print, scan, fax and email documents. Digital copiers require hard disk drives to manage incoming jobs and workloads. The hard drive in a digital copier archives data about each document it processes, which can often include sensitive information such as Social Security numbers and account numbers. If you don't take steps to protect that data, it can be stolen from the hard drive, either by remote access or by extracting the data once the drive has been removed.

    Some devices include a security feature that allows you to overwrite the hard drive, which should be done at least once a month. Overwriting does not always take care of 100 percent of the information, however. It is always a smart idea to have a certified vendor destroy the machine's hard drive at the end of its usable life.

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Five Digitally Vulnerable Areas Your Business May be Overlooking

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  • Five Digitally Vulnerable Areas Your Business May be Overlooking-3

    Copy machines

    The latest generation of digital copiers are "smart" machines used to copy, print, scan, fax and email documents. Digital copiers require hard disk drives to manage incoming jobs and workloads. The hard drive in a digital copier archives data about each document it processes, which can often include sensitive information such as Social Security numbers and account numbers. If you don't take steps to protect that data, it can be stolen from the hard drive, either by remote access or by extracting the data once the drive has been removed.

    Some devices include a security feature that allows you to overwrite the hard drive, which should be done at least once a month. Overwriting does not always take care of 100 percent of the information, however. It is always a smart idea to have a certified vendor destroy the machine's hard drive at the end of its usable life.

According to a recent study by the Ponemon Institute – the pre-eminent research center dedicated to privacy, data protection and information security policy – data breaches cost U.S. enterprises an average of $5.4 million per incident in 2012. Cintas Corporation partnered with the Ponemon Institute to identify five digital devices that are overlooked areas in a business and could be subject to a security breach.

"With the growing number of digital devices in today's businesses, it is no longer sufficient to only secure data stored on documents or in computer files," said Dr. Larry Ponemon, chairman and founder of the Ponemon Institute. "Data stored on digital devices such as fax machines and routers must be securely destroyed to prevent it from getting into the wrong hands."

This slideshow features the most commonly overlooked digital devices that could be a point of access for a security breach.