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Eight Steps to Connect Office 365/SharePoint Online with External Data

  • Eight Steps to Connect Office 365/SharePoint Online with External Data-

    Public Content Type and Create List

    Now most of the work is done. By clicking save, the external content type is saved back to SharePoint.

    The next step involved in this process is to create an external list that enables users to see and use the data. This is done by clicking “Create Lists & Forms” in the Ribbon. You can specify a name and the default operation for this list. Now you are able to create, read, update or delete items (depending on the permissions and created actions) in the SQL Azure database without leaving SharePoint.

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Eight Steps to Connect Office 365/SharePoint Online with External Data

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  • Eight Steps to Connect Office 365/SharePoint Online with External Data-7

    Public Content Type and Create List

    Now most of the work is done. By clicking save, the external content type is saved back to SharePoint.

    The next step involved in this process is to create an external list that enables users to see and use the data. This is done by clicking “Create Lists & Forms” in the Ribbon. You can specify a name and the default operation for this list. Now you are able to create, read, update or delete items (depending on the permissions and created actions) in the SQL Azure database without leaving SharePoint.

In the last couple of years, a lot of companies have started using BCS (Business Connectivity Services) to integrate data from external data sources into SharePoint. It was initially available with Microsoft Office SharePoint Server 2007 and was called Business Data Catalog. Since Version 2013, it is not only possible to read information but also to create, delete or update.

According to Mario Spies, senior strategic consultant at AvePoint, a lot of companies are in the process of moving their SharePoint content from on-premise to Office 365 / SharePoint Online, using tools such as DocAve Migrator from SharePoint 2010 or DocAve Content Manager from SharePoint 2013. In most of these projects, the question arises about how to handle SharePoint external lists connected to data using BDC.

The good news is that SharePoint Online also supports Business Connectivity Services.