dcsimg

Data Protection: Five Challenges Facing the Enterprise HR Department

  • Data Protection: Five Challenges Facing the Enterprise HR Department-

    Keeping Client Confidentiality

    In addition to employee relations, HR often handles client information, including external and internal financial information. Client contracts mandate confidentiality, only to be shared with authorized employees or in some cases third-party agencies. With advanced security policy settings, HR can safely share this information with the designated parties through email or cloud-based file sharing services by specifying a validity period for accessing protected attachments and even restricting access to a specific number of devices or views.

1 | 2 | 3 | 4 | 5 | 6 | 7

Data Protection: Five Challenges Facing the Enterprise HR Department

  • 1 | 2 | 3 | 4 | 5 | 6 | 7
  • Data Protection: Five Challenges Facing the Enterprise HR Department-3

    Keeping Client Confidentiality

    In addition to employee relations, HR often handles client information, including external and internal financial information. Client contracts mandate confidentiality, only to be shared with authorized employees or in some cases third-party agencies. With advanced security policy settings, HR can safely share this information with the designated parties through email or cloud-based file sharing services by specifying a validity period for accessing protected attachments and even restricting access to a specific number of devices or views.

HR departments are faced with a unique set of security challenges. The department is responsible for keeping confidential information about internal staff as well as external clients, but a big part of their job is circulating policies and inter-office communications, which everyone needs to access. Added to that, HR departments are responsible for sharing employees' private and personally identifiable information (PII) with external providers and agencies including health plans, banks and the IRS. Managing who can see sensitive information needs a solution with the flexibility to protect against insider threats, potentially destroying files automatically, while enabling secure sharing.

Fasoo classifies the types of data the department handles into two tiers. Tier one, which includes intellectual property, executive compensation, board of directors' files, customer lists and financial data, requires the highest level of protection, which includes automatic encryption and assigning a security policy upon creation. Tier two information includes policy manuals, inter-office correspondence and pre-release public files, which is less sensitive.

This slideshow looks at five functions of an enterprise HR department and points to policy controls required of a security solution to support the specific access and permission requirements for each tier of information.