Google Apps provides a less expensive, Web-based alternative to traditional proprietary software. In addition to the standard Gmail, Calendar and Doc features, a wide variety of integrated apps are available that add functionality to Google Apps. These integrated apps also include single sign-on capability, thereby limiting the number of passwords users must remember. This slideshow features 10 of the highest-rated apps for document management from the Google Apps Marketplace.
Click through for 10 of the highest-rated document management apps from the Google Apps Marketplace.
Box.net consolidates your content online in a single organized location. It allows you to securely share and create files, and continue to build on them as a team. Files are accessible from anywhere and from any device, including smartphones. Box.net also allows you to manage document workflow with tasks.
Cost: Free for Box Business customers / Free trial for new customers
DokDok for Google Apps allows you to verify attachment versions with one click. Through a contextual gadget that appears below e-mail messages, you are able to view the version history of e-mail attachments, compare a summary of changes between versions, and see related attachments in other conversations
Cost: Free while in Beta
TextFlow integrates with Google Docs to offer a powerful alternative to Microsoft Word track changes, document comparison and review functions. With TextFlow, you are able to see which changes have been made by whom, visualize the full revision history of a document, and decide which changes to accept or reject.
Cost: Light – Free (10 saves per month) / Premium – $29 per user per year / Academic – 50% discount for undergraduates
Memeo Connect 2 allows users to upload, sync, edit and share any document on Google Docs, even when offline. Memeo utilizes a feature called Memeo GDrive, which looks and acts like a physical drive on your computer and is integrated with your local file system. You can drag and drop files into it and save files to Memeo GDrive directly from within any application. Any files that are added to the Memeo GDrive will automatically appear in Memeo Connect as well as in Google Docs. Memeo Connect 2 works with Mac or PC desktop, an iPhone or iPad.
Cost: 30-Day Free Trial / $9 per user per year
Mail Merge for Google Docs is a cloud-based business application that allows users to customize and manage document creation using Dynamic Document Packages (DDPs). With DDPs for Google Apps, users can quickly merge data into a DDP to e-mail, download or share using the integration between Drawloop and Google Apps.
Cost: 30-Day Free Trial / $5 per user per month
harmone.ie allows you to access and work with Google Docs directly from Outlook. You can also publish documents directly to Google Docs, share document links, and find documents while in Outlook.
OfficeDrop is a mail-in paper and document management scanning service for small businesses. OfficeDrop scans paper documents into text searchable PDFs that are accessible through a secure Web account. Once scanned, documents can be uploaded into Google Docs as text searchable files.
Cost: 60-Day Free Trial / Plans starting at $19.95 per month
Archiver provides an enterprise-level archiving solution to document management by automatically archiving Google Apps Documents files to your local file storage. Archiver saves bandwidth and time by checking for document changes before downloading or updating locally. The Archive Browsing feature provides an organized document list for each user and links to open archived files in your office suite. A Details Show/Hide function allows you to view document information including sharing, date last modified, and other useful metadata.
Spanning Backup continually backs up data to the cloud. You are able to back up your Google documents, calendars and contacts. When restoring calendars, restoration includes the original file sharing settings, permissions and attendee information. In addition to daily scheduled backups, Spanning Backup supports on-demand backups, so you control exactly when your data is backed up.
Cost: 30-Day Free Trial / $39.95 per year
Backupify provides secure, scalable, and automatic back up for your Gmail, Docs, Calendar, Contacts and Sites. Archives of backups can be securely accessed and managed from any Web browser.
Cost: 30-Day Free Trial / Plans starting at $9.95 per month