Many companies are about to face the rush of summer vacation. This means that companies can be faced with employees scattered around the world, straining communications and bottlenecking progress for the season. But does that mean companies have to just get by during the summer months? Adam Simpson, CEO and founder of Easy Office Phone, a cloud-based business phone services provider, believes that the newest communications and cloud technology tells a different story.
Staying Connected Via the Cloud
Click through for five tips on how companies can make it through busy travel seasons and keep work on track, whether the employees are in the office or half way across the world, as identified by Adam Simpson, CEO and founder of Easy Office Phone.
Virtualize your office for easy access.
Summer means that employees are taking extended vacations and perhaps working remotely from various areas. In order to stay connected, virtualizing your office and critical functions through the cloud makes it so that documents are accessible and available around the clock.
Protocols and Continuity
Create protocols and follow a business continuity plan.
Determine which regular activities are critical and have set goals to achieve them. Having chains of command and processes for customer service, sales inquiries and crisis management can ensure that progress isn’t stalled over summer.
Virtual Desktop Infrastructure
Incorporate new technologies like VDI.
With digital advancements, many new features allow employees to feel like they’re connected to the office even while away. VDI (virtual desktop infrastructure) allows companies to see, hear and share documents as if distance were not an issue.
Provide a uniform image with VoIP.
Employees may be accessing work information and calls from a variety of places, such as in the office, at home or on the road. Through VoIP, calls can appear to come from a single company phone line, leading the company to have a uniformity in service and status.
Security, security, security.
With even Fortune 500 corporations falling victim to breaches, security has risen in importance for companies large and small. Make sure to implement strong passwords and encryption, and utilize VPNs wherever possible to maximize the security of your traveling employees this summer. Private-layer Internet services, where available, will also greatly bolster security.