8 Tips to Train Employees for Better File Sharing

File sharing is the bread and butter of business. That’s why a variety of cloud tools – designed for file sharing across devices and people – have come to market with a considerable range in features and functionality, from those that cater to consumers to those geared to the most security-conscious enterprises.

Employees migrate to file sharing tools that work simply and fast – often selecting free or low-cost clouds with few security features. IT buyers seek tools that limit data vulnerability and security issues.

To balance usability and security – and convince employees to adopt an enterprise-grade file sync and share (EFSS) solution – keep your IT perspective on the back burner during evaluation with end users. Train your focus on end-user needs (but get the security features you need).

In this slideshow, Ann Fellman, director of enterprise product marketing at Code42, has identified eight tips that can help you woo employees to a better, more secure EFSS solution.

Enterprise File Sharing

Click through for eight tips organizations can use to gently shift employee focus to using a better, safer enterprise-grade file sync and share (EFSS) solution, as identified by Ann Fellman, director of enterprise product marketing at Code42.

Don’t Lead with Security

It’s true that the right EFSS gives IT better control and visibility of endpoint data. But security is not why employees use or adopt file sharing apps. They’ve grown accustomed to using information to their advantage. They need file sharing to move big files, files of any type – from documents to movies, music, presentations, blueprints, schematics – to anyone, anywhere, on any device. Anything you offer them must support these needs and more.

Usability Wins

Embrace a consumer-centric, ease-of-use approach when you’re wooing employees to your EFSS solution. It won’t be easy to unseat the incumbent apps your employees have grown to love, but if you can prove to them that what you’re offering is a better bet, the pay-off for the enterprise will be significant.

Multi-Device Functionality

It’s a three-screen world (on average). An EFSS solution must support multiple operating systems and devices – whether it is Windows, Mac, Android or iOS – and work the same on each device.

Any File, Any Size – Anywhere, Anytime

Always on, always going, and always growing – data is bigger than ever. Give your employees an EFSS that is truly unlimited – one that will accommodate any file of any size, anywhere. It’s exactly what they’re accustomed to and exactly what they want.

User Access Control

Woo workers with the ability to manage user access rights to files they’re sharing. A versatile EFSS solution enables users to add participants and confer access rights that range from “read only,” “read/write,” or “administrator” to ensure adequate privacy and an efficient workflow.

Allow for Deletion Mistakes

Deleted and over-written files are a common mistake with sometimes serious ripple effects if users are unable to restore earlier versions. Look for an EFSS solution that archives versions and deleted files for a certain period of time so that users can locate and restore previous files when necessary.

Shareability

By implementing a simple “integrated” way to share files, organizations empower employees to collaborate without worry or confusion. Make this feature available at the click of a button, without the hassle of “dragging and dropping” to minimize the margin for error and enable users to more intuitively collaborate.

Lead with the Good News

Talk to your employees about the reasons they’ll love EFSS. Understand and articulate their requirements rather than leading with the case for corporate security. Employees want tools that work the way they do – always available, always on, always fast. Lead with the good news.