For some particularly sensitive accounts, organizations might also want to consider controlling the usage of privileged or shared password by policy. For example, by setting a limited time window for their use, or prescribing maximum number of logons.
Failing to manage shared passwords adequately can expose organizations to serious vulnerabilities, particularly in the case of privileged accounts where a disgruntled employee could potentially have the power to hold an entire network hostage.
Keeping track of privileged user and shared access accounts is also important for accountability. Unfortunately, however, many organizations simply don't know for sure who has access to shared passwords. Far too often, the entire IT department knows the details of what is supposed to be a limited-access password.
All kinds of employees, from office administrators and temporary workers to nurses and civil servants require access to shared account logons for enterprise applications and systems for all kinds of reasons. IT managers, therefore, need to strike a balance between providing the flexibility required to meet end users’ needs and ensuring security and compliance with corporate policy and the latest industry regulations and legislation.
Use these tips to close the security gaps associated with shared password management as well as introduce a cost-efficient way for your organizations to comply with data protection and PCI DSS regulations that prohibit the sharing of accounts between users.
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