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Five Strategies for Improved SMB Document Efficiency

  • Five Strategies for Improved SMB Document Efficiency-

    Underused Features

    Hardcopy booklets and presentations are rarely printed, in favor of digital white papers and online slide shows. This leaves MFPs stagnant with unused "finishing features" such as stapling, hole-punching and folding – features that are becoming nearly obsolete. For example, reports show that SMBs utilize color A3 (11 x 17) booklet-making features only about 10 percent of the time.

    Alternate paper formats such as 11 x 17, also known as "ledger" and "A3," are infrequently used by most SMB workers. In fact, a recent study finds that only 2 percent of all office jobs are printed in A3 size.

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Five Strategies for Improved SMB Document Efficiency

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  • Five Strategies for Improved SMB Document Efficiency-3

    Underused Features

    Hardcopy booklets and presentations are rarely printed, in favor of digital white papers and online slide shows. This leaves MFPs stagnant with unused "finishing features" such as stapling, hole-punching and folding – features that are becoming nearly obsolete. For example, reports show that SMBs utilize color A3 (11 x 17) booklet-making features only about 10 percent of the time.

    Alternate paper formats such as 11 x 17, also known as "ledger" and "A3," are infrequently used by most SMB workers. In fact, a recent study finds that only 2 percent of all office jobs are printed in A3 size.

Small to medium businesses (SMBs) relentlessly seek new strategies and solutions to reduce costs and increase productivity. Every saved dollar goes back to the bottom line to fuel growth. Costs can be recovered in many areas across the office.

One of the most common sources of unnecessary spending is found in the misallocation of office technology. Significant losses occur with underused printers, multifunction printers (MFPs) and document management systems. This misallocation has a number of cost and productivity implications but can be remedied by identifying underused devices and deploying resources more effectively.

About the Author

Dan Waldinger is the director, Services and Solutions Marketing, Brother International Corporation. With more than 25 years of industry experience, Mr. Waldinger leads the Brother SMB initiative, Don't Supersize. Optimize. Under his leadership, Brother provides resources, self-assessment tools and solutions for SMBs to reduce document-related costs and increase efficiencies.

Data source: InfoTrends whitepaper "Device Underuse and Unbalanced Fleets"