Best Practice 3: Demonstrate efficiencies
Organizations seeking broad adoption and engagement should create an inviting and efficient SharePoint environment. Engaging and frequently updated page content increases site interest and encourages users to embrace SharePoint as the preferred place to get help and information.
Enabling feedback systems so users can score favorite content, contribute comments, and participate in user groups creates an internal network of experts and a library of most-useful assets.
Encourage personalization through landing pages with customizable layout and an ability to integrate favorite Web parts and other positive user experience elements. Users must be able to contribute to the dynamism of the sites, dictate certain discussions, and contribute their passions to the pages.
Best Practices for Enhancing SharePoint Adoption
Best Practices for Enhancing SharePoint Adoption
Webtrends, an industry-leading provider of analytics solutions for SharePoint and a nine-year Microsoft Gold Partner, recently showcased best practices for SharePoint adoption. According to the AIIM, half of all SharePoint implementations are pursued with no business case being made to justify the investment. One-third of implementing organizations had no specific plans as to where and how they were going to use SharePoint, suggesting a serious lack of business and management direction. Furthermore, 68 percent of implementation decisions were made by IT teams while only 8 percent were made by business users, demonstrating an imbalance in decision making, even when initiatives were started by business user teams.
Businesses implementing SharePoint without a strategy to increase adoption are wasting time, money and the opportunity for their employees to embrace Microsoft's powerful collaboration system. In following these best practices, measurement plays an integral role to setting baselines for improvement, establishing targets to work toward, defining success metrics, tracking success and understanding what is or is not working so strategy can be adjusted and reapplied as needed. A strong measurement strategy will drive next steps in continued improvement of SharePoint implementation and growth.
Top barriers to SharePoint adoption
According to Webtrends customers, the top issues companies are finding in user adoption are:
- End users not understanding the value of using SharePoint
- Strong company launch, but no strategy for continued incremental growth
- Need for visibility into how SharePoint increases productivity and process simplicity
- Poor user training or lack of continued training following implementation
