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5 Components of an Enterprise Print Security Strategy

  • 5 Components of an Enterprise Print Security Strategy-

    Limit Printing to Virtual Printers

    By instating a print quota, organizations can regulate the amount of print jobs each employee is allowed to physically print and can encourage virtual printing. Virtual printing converts material and allows employees to save documents and web pages in various file formats. Additionally, it facilitates remote printing, or sharing of documents, via a web server.

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5 Components of an Enterprise Print Security Strategy

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  • 5 Components of an Enterprise Print Security Strategy-6

    Limit Printing to Virtual Printers

    By instating a print quota, organizations can regulate the amount of print jobs each employee is allowed to physically print and can encourage virtual printing. Virtual printing converts material and allows employees to save documents and web pages in various file formats. Additionally, it facilitates remote printing, or sharing of documents, via a web server.

Even in today's digital world, more than three-quarters (76 percent) of organizations indicate that printing is critical or important to their business activities. A whopping 70 percent of businesses admit to experiencing one or more print-related data breaches and violations to data protection legislation, which could lead to fines of up to $850,000. So why have less than 25 percent of businesses implemented secure printing initiatives?

In some cases, companies may not be aware of print-related security risks and have found security assessments for printers to be a challenge. Others may lack the budget or knowledge to implement a policy.

In this slideshow, Fasoo, a data and software security company, offers five essential components for an enterprise's print security strategy. Having a print security plan in place will minimize the risks of paper-based data breaches with the ability to detect sensitive information and restrict printing, securing printouts by mandating verification. Besides security risks, policies will provide management with a way to control printing devices overall with the result of reducing printing, paper and toner costs due to the print quota system features.