Reduce Workplace Paper Usage with This Calculator


Reducing the use of paper in the office is an important means for cutting costs and reducing carbon footprint. In fact, according to recent third-party research conducted by Lexmark, paper is a more important contributor to carbon footprint than the energy used by printers. The Green IT Paper Reduction Calculator gives users guidance on how to reduce paper usage in the workplace.


Here is an in-depth look at this useful calculator and all of the benefits it can offer.


This calculator lets you estimate the potential savings achievable through five tactics:


. Two-sided (duplex) printing

. Elimination of reports that are not being used

. Switching from paper forms to e-forms

. Switching from conventional faxes to e-faxes

. Reducing the weight of paper used for various documents


Savings are calculated by pages, reams (500 pages), weight, cost and carbon footprint contribution (in pounds of CO2). Because many companies or internal departments normally count the cost of paper by the carton, each tab has a cartons-to-reams converter.


Let's start by looking at the DUPLEX tab. First, save the calculator using a new name. This is important if you want to use the calculator for multiple what-if scenarios. It does not reset automatically. Then zero out all of the white cells. In the left-hand column, enter either the printer you've set to default duplex printing or the work group that has adopted this tactic. Next, fill in the white cells as appropriate. Finally, this tab will display your monthly savings by group and in total.




Another one of the tabs, the EFAX tab, calculates the potential savings by switching from paper forms to e-forms. The instructions for this tab are the same as the DUPLEX tab.


EFAX tab


There is also a converter in this calculator that translates various sizes of paper into standard 8-1/2 x 11 sheets for purposes of comparison. It is located at the CONVERTER tab.




Several other tabs address different savings opportunities. After completion, all of the savings totals are moved automatically to the RESULTS tab. This tab sums the estimated savings from the previous tabs. It can be used as a quick means of estimating total savings. Also, it can be used to keep track of actual savings on a monthly basis.