SharePoint Content Proliferation? Products Can Help Address Problems

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With the popularity of Microsoft's SharePoint, it's no wonder such a long list of Microsoft partners selling products and services based on SharePoint will attend next week's SharePoint Conference 2011 in Anaheim, Calif. As I write fairly often about enterprise collaboration, intranets and other topics relevant to SharePoint, some of those partners have been filling my inbox with announcements they'll make at this event.


One of the primary caveats about SharePoint is the unchecked proliferation of content that often occurs. Here are two announcements about products designed to address problems resulting from overabundant content :


Metalogix Software's latest update, Migration Manager for SharePoint 5.0, is designed to help organizations eliminate -- or at least better organize -- superfluous content with its proprietary "shallow copy" technology that makes it unnecessary to copy data such as document libraries or list attachments during migrations from one version of SharePoint to another. When combined with Metalogix's StoragePoint 3.2, content is cataloged before executing a migration job and an improved File Share Librarian feature supports multiple mappings of file share content per site collection.


According to a Metalogix press release, StoragePoint enables organizations to offload unstructured content BLOBs (one of my favorite technology acronyms, for Binary Large Objects) from SharePoint content databases into lower-cost storage systems and reduce their SQL content databases size by 95 percent. StoragePoint 3.2 also includes performance automation improvements that distribute workloads across servers, increasing BLOB externalization speed by up to 50 percent.


The release includes a customer quote from Matt Adkins, Microsoft systems lead from Liberty University, who said data backup performance was suffering, due to the school's nearly 200 gigabytes of storage in a single SharePoint content database. It uses StoragePoint to keep unstructured BLOB content such as PDFs, JPEG images and Microsoft Word documents out of SharePoint's content databases and offload them into cloud storage or other less costly storage options.


Migration Manager 5.0 also speeds migrations by employing multithreading techniques to split migration tasks over multiple operations and run them simultaneously. Because many organizations will be migrating from earlier versions of SharePoint 2010, Migration Manager includes several features designed to help, including an auto-complete feature to add SharePoint terms using file share edition and the option to re-template to SharePoint 2010 templates.


According to Metalogix, StoragePoint 3.2 is available now. Pricing starts at $9,000 per Web front end. Migration Manager 5.0 beta is available this week for current customers and will be generally available in November. Pricing starts as low as $6,000 per 75 gigabytes.


GSX Solutions addresses the problem of performance problems caused by content proliferation with its its GSX Monitor & Analyzer, which enables SharePoint administrators to continually monitor services from a user perspective and take corrective action when issues arise. It consolidates control over the proliferation of SharePoint servers within an organization, highlighting those that need immediate attention and notifying administrators to take corrective action.


Among its features: It delivers current and trending data to administrators, integrates with Microsoft System Center Operations Manager, and monitors key performance indicators to help service providers avoid financial penalties from failure to meet SLA requirements. According to GSX Solutions, the product helps provide an integrated view of the entire collaboration environment, including Microsoft Exchange and BlackBerry Enterprise Server.


A free trial version of GSX Monitor & Analyzer is available at the company's website. Video tutorials of the product are also available on the site.


Of course, tools can only do so much. Organizations can help nip content issues in the bud with upfront attention to people and processes. I included some tips for doing so in a post from August.

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Add Comment      Leave a comment on this blog post
Sep 30, 2011 11:04 AM Xenia von Wedel Xenia von Wedel  says:

Great article Thanks!

Oct 11, 2011 8:54 AM amendaa amendaa  says:

This is a very interesting article on the different types of skills required in the IT Industry. They range from programming to networks.



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