Tips for Optimizing Software License Contracts

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Evaluate Options

Evaluate your product substitution options.

A number of large software vendors have implemented the ability for an organization to "substitute" products for another of the same financial value. While this can provide a flexible option when it comes to planning and business transformation, make sure you check which products can actually be substituted. This information is usually available in the subsection of agreements so make sure you are aware of what you can and can't substitute upfront.

Licensing and vendor management can be a very complex task, especially when dealing with multiple providers for multiple services in changing markets, such as cloud and mobility. It's critical for organizations to develop improved strategies for both license and vendor management, and to truly understand the many implications involved in a licensing agreement.

Martin Prendergast, CEO and co-founder of Concorde, explained: "There has often been a misconception that software asset management is simply about having the deep-seated knowledge about the quantity of licenses within the enterprise. However, over the years this has changed immensely with cloud computing and mobility, and it's becoming increasingly important to know how to work with vendors closely, and not to overlook important complexities when interpreting and managing software contracts."

He continued: "Large vendors such as IBM and Oracle, which have been on the acquisition trail in recent years, supply invaluable technology to huge numbers of global organizations to manage critical aspects of their business. But because of this, licensing is often complex, and many end user licensing teams are ill equipped to understand which products are aligned with existing technology, and which are not. It's time to get ahead of the game, get expert help, and plan the IT estate structure for the future in order to retain control over planned and unplanned change in software licensing."

In this slideshow, Prendergast has identified tips to help organizations optimize their software license contracts.


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