Information Governance: 2015 Predictions

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File Analysis Will Be Incorporated into Information Governance Policies

File analysis is an emerging technology that assists organizations in understanding the ever-growing volume of unstructured data they collect, including file shares, email databases and SharePoint sites, as well as some cloud-based file sync-and-share systems. In some cases, file content can be analyzed for personal identifiable information (PII), personal credit information (PCI) and personal health information (PHI) identification.

Organizations will use file analysis to analyze, index, search, track and report on file metadata to enable them to take action on files according to what was identified. File analysis is a key step in an information governance program and precedes the classification and assignment of a policy to enforce lifecycle activities for information assets.

Currently, file analysis is a small and very fragmented market with well-established vendors, as well as dozens of small specialty vendors providing solutions for metadata and content analysis of unstructured data. According to Gartner, much of the market for stand-alone file analysis solutions will be absorbed into more comprehensive solutions within five to seven years, and organizations should use file analysis in conjunction with policy and data retention best practices for a holistic information governance strategy. Based on this, file analysis technologies will become part of all information governance programs in the years to come.

In this digital age, it is crucial that corporate documents, both electronic and physical, are governed to ensure that organizations remain fully compliant. As the mountain of information grows, so too does the burden to manage it. With the ever-increasing frequency of electronic communication in the workplace, information governance is a field that will continue to grow and evolve in the coming years.

2014 was a big year for information governance, with records managers embracing the need and driving the transformation from existing records management practices to full information governance in their organizations. Many of the information management conferences and organizations focused their efforts on information governance in 2014 including AIIM and ARMA, as well as the newly formed Information governance Initiative (IGI). AIIM focused one of its Executive Leadership Councils (ELC) on information governance and ARMA jointly staged with the Sedona Conference the first Executive Conference on information governance.

Moving into 2015, organizations must make understanding the value of their information assets a resolution. According to Bassam Zarkout, CTO, RSD, technology alone is not a solution; instead, it must be coupled with cultural changes within an organization in order to implement a successful information governance program. The following slideshow discusses key information governance trends to watch for in 2015.

 

Related Topics : A Big Market for Big Data Jobs, Midmarket CIO, IT Management Automation, SharePoint, Technology Markets

 
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