How to Keep Your Cloud Technologies Secure

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Dedicate Resources

Dedicate resources to information stewardship

We've touched on data management and ownership, and it's a topic worth diving further into. Within your own organization, understand who manages your data, whatever data that may be. For example, data managers or "stewards" could be IT, the legal department, the finance team, or the Board of Directors. You should have a clear definition of this, and if you do not, take the necessary steps now to identify clear owners to manage those assets. Determining information stewards is beneficial to your daily operations and critical during a loss event.

However, keep in mind that various managers need to work in tandem with one another. Why? Imagine several "owners" of a service delivery model. It's not uncommon for different departments or people to have varying priorities or business objectives. This introduces an unnecessary risk where you'll struggle through a misalignment of priorities and thus, ways to operate or safeguard data. Some best practices around stewardship are to ensure that everyone in the service delivery chain is compensated for success and penalized for failures, as well as documenting clear roles and responsibilities. Simple measures like these can contribute to establishing clear operational and safety protocols.

The jury is no longer out about the cloud. What was once regarded as a misunderstood buzzword about our increased reliance on the Internet, is now a critical puzzle piece for any successful and innovative 2015 enterprise business strategy. According to a recent survey, software-as-a-service adoption in organizations has more than quintupled, moving from just 13 percent to an astounding 72 percent in 2014 alone. While adoption and implementation is rapidly increasing, there are important practices and truths every organization should keep in mind in order to make the most out of their cloud strategy and, most importantly, keep their cloud technologies secure.

Before we begin, it's essential to remember a core governing principle; despite what many may believe, your data always remains your data. Sure, another organization may be tapped to host your data, but regulatory guidance regarding data ownership and protection is increasingly clear across the board: the roles and responsibilities for protecting and managing your data remain with the originating enterprise, regardless of other entities, which may be contracted into a business partnership. Therefore, it's important to assess the risks to your data, including the probability of a breach or the impact of a loss. Just because a loss event hasn't happened yet doesn't mean you have immunity; no organization does.

Based on his experience and conversations with industry peers and experts, MetricStream's David Williamson has identified five tips that can help you keep your organizations' cloud technologies secure.


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