Five Ways IT Can Help Save Money by Printing Smarter

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Assess Today's Needs, Not Yesterday's

Assess your environment and acquire technology for today’s needs, not yesterday's. Avoid leasing or buying expensive super-sized machines with unnecessary options. A3 printing (11x17) is estimated to only account for approximately 2 percent of all office print jobs.  Do you need all your devices to be able to print and copy up to 11 x 17? Also, most print jobs are five pages or fewer, print volume has come down across many industries. Ask your users if they are still handing out sets of stapled and hole-punched documents. Do they need costly finishing options attached to these devices? Finally, less-complicated devices can also reduce service and support demands and costs.

IT leaders often spend time evaluating new technologies with the goal of implementing a more efficient computing environment. At the same time, they are also looking for opportunities for savings. One area that traditionally has been neglected is the potential cost savings associated with printers and copiers. Managed properly, these network devices can often present many opportunities for IT to help reduce printing costs and conserve budgets.

Beyond the simple overhead expenses of help desk calls, ink/toner/paper and electricity, poor printing strategies can put the squeeze on the bottom line by wasting employee time. A recent survey conducted by Clarus Research Group shows that employees at offices with centralized copier/printers spend, on average, an additional three minutes each day on printing. This could cost businesses an extra 13 hours per year of lost productivity just walking to the printer. In this slideshow, Dan Waldinger, director, Services and Solutions Marketing, Brother International Corporation, has identified techniques IT can utilize to potentially curb the losses and save hours of otherwise lost productivity.

About the Author

Dan Waldinger is the director, Services and Solutions Marketing, Brother International Corporation. With more than 25 years of industry experience, Mr. Waldinger leads the Brother SMB initiative, Don't Supersize. Optimize. Under his leadership, Brother provides resources, self-assessment tools and solutions for SMBs to reduce document-related costs and increase efficiencies.


Related Topics : A Big Market for Big Data Jobs, Midmarket CIO, IT Management Automation, SharePoint, Technology Markets

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