Email Habits that Contribute the Most to Email Time Suck

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Managing Tasks

Behavior #2: Using the inbox to manage tasks

As email volume increases, it becomes harder to manage all the new tasks that your Inbox adds to your already busy day. This is why senior execs do not manage their email, and employ an assistant instead. Those of us who don't have the privilege of an assistant, fall back to the easiest way to manage email tasks – keeping only work in progress (WIP) and pending items in our Inbox and moving everything else out. This activity distributes your emails into multiple locations, instead of having them all in one place and being able to filter or slice through this pile when needed.

Tip #2: Pick one of the many great to-do-list managers on the market and keep updating the tool with new tasks (email and non-email). This helps you have a unified view of all your tasks, making scheduling and time management easier and also helping to keep emails where they should be – in your inbox!

Email is the most pervasive and critical part of every employee's work day. According to a McKinsey Global study, employees spend a whopping 28 percent of their work week on email-related tasks, which is over two hours a day. To put this in perspective, if your company has 1,000 employees, we are talking about email consuming at least 2,000 hours every work day, 10,000 hours every work week and over 500,000 hours every year. Assuming that your average annual cost per employee is $50,000, the time spent with email is costing your company $60 million every year! Whew!

And there's a double whammy. The amount of time that email sucks is going to get worse, according to the Email Market (2014-2018) study by Radicati. This study finds that business email volume is going to increase by over 28 percent, from around 109 billion emails a day in 2014 to over 139 billion emails a day in 2018.

It is critical for your business to carefully study employees' habits that increase the amount of time they spend with email — even seemingly innocuous ones — and take immediate corrective action. To illustrate, let's assume that you are able to help employees save just 10 minutes out of the 120 they spend with email every day. Your company will save 41,700 productive hours and $5 million every year!

But where do you start? In this slideshow, email productivity experts FewClix for Outlook reveal which employee email habits contribute the most to "email time suck" and suggest actions you can take to ensure you are protecting your company from hundreds, maybe thousands, of hours wasted every day with email.

 

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