Eight Steps to Connect Office 365/SharePoint Online with External Data

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Grant the Permissions

To make the newly created external content type available to business users, it is important to set the permissions in the Business Connectivity Service application. This is done through the SharePoint admin center. Select Manage BDC Models and External Content Types. Check the box next to the name of the content type you just created, and then click the Set Object Permissions button. In the following dialog box, select the check boxes for all the permissions that the SharePoint Online users need. Select propagate permissions to all methods of this external content type if you want to overwrite any existing permissions.

In the last couple of years, a lot of companies have started using BCS (Business Connectivity Services) to integrate data from external data sources into SharePoint. It was initially available with Microsoft Office SharePoint Server 2007 and was called Business Data Catalog. Since Version 2013, it is not only possible to read information but also to create, delete or update.

According to Mario Spies, senior strategic consultant at AvePoint, a lot of companies are in the process of moving their SharePoint content from on-premise to Office 365 / SharePoint Online, using tools such as DocAve Migrator from SharePoint 2010 or DocAve Content Manager from SharePoint 2013. In most of these projects, the question arises about how to handle SharePoint external lists connected to data using BDC.

The good news is that SharePoint Online also supports Business Connectivity Services.

 

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