Eight Steps for Mastering Information Mapping

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Inform your strategic information management roadmap by showing what requires attention. When you know where your high-risk and high-value information is, you have the knowledge you need to inform your strategic information management roadmap and the areas requiring your attention are made visible. You may need additional system controls, backup plans, and policy because the information is PII, personally identifiable information, or is a vital record.

Organizations need to know which systems their information is stored on as well as the relationship of one system to another; that ability to understand the profile of systems is central in helping today’s businesses assess and act on their compliance, litigation readiness, and retention/disposition needs, making timely decisions about information management, including policy, data migration and systems decommissioning.

Many organizations manage the information about their systems, enterprise applications and repositories in an ad-hoc fashion and lack a visual and dynamic map that provides visibility into their high-value and high-risk information, such as personally identifiable information (PII). This is complicated further when it comes to the rapidly growing volumes of unstructured and structured electronically stored information (ESI) – like email, text messages, social media and voicemails – as only 14 percent of organizations claim to have a data map that identifies key repositories for ESI (from Iron Mountain’s 2013-2014 Information Governance Benchmark). Inefficient manual methods used by these organizations, coupled with a lack of visibility into ESI, increases their risk of non-compliance, drives up storage costs, and prevents them from achieving true information governance.

Did you know that 60 percent of records and information management professionals say their lack of an information map is an issue? Thanks to their new partnership, Iron Mountain and EasyDataMaps created a list of eight steps to master information mapping.


Related Topics : APC, Resellers, Data Replication, Extract Transform and Load, Structured Data Integration

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