6 Steps to Transform Email into a Center for Business Productivity

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Stop Spamming Your Contacts

Reducing email overload: Stop spamming your contacts with email.

Even if you move all transient conversations to instant messaging, workers still deal with dozens of emails a day. To further lower email overload, you should:

  • Cap the number of email recipients at the absolute minimum number of people. Anyone who doesn't immediately need the information contained in your email can either be updated in person, or later on with a recap that consolidates multiple emails.
  • Stop the email thread: If an email thread goes beyond two steps, pick up the phone or walk over to your coworker's desk.

Email is driving enterprises to the cloud in droves, and according to a recent harmon.ie survey, cost savings on email storage and maintenance are the number one reason. In fact, while industry pundits predicted email's looming demise in favor of other social tools just a year or two ago, the cloud is now giving email a new breath of life. A 2015 Email Statistics Report from Radicati, the technology research firm that has published definitive email statistics for more than 20 years, revealed that the number of worldwide email users is expected to increase from 2.6 billion today to 2.9 billion by 2019, and that the average business user will receive 96 emails per day by 2019.

While email will continue to play a crucial role in the modern enterprise for decades to come, turning email from a source of distraction into a center for business productivity requires a new playbook. In 2012, consulting firm McKinsey discovered that reading and answering emails constituted 28 percent of an employee's weekly work tasks – this percentage has only increased in the absence of widespread behavioral and technological advances for reducing email overload.

In this slideshow, David Lavenda, vice president of product strategy at harmon.ie and information overload researcher, walks readers through the immediate and future steps enterprises must take to end email overload and embrace email as the center of business connectivity in a cloud environment.

 

Related Topics : Vulnerabilities and Patches, Resellers, Broadcom, Broadband Services, Supercomputing

 
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