5 Criteria for Selecting the Best Enterprise Collaboration Tool

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Control Costs

As always, the upfront costs of any technology solution will be a prime consideration, but remember to consider other less obvious costs that can often add up to be even more than your upfront costs. Start by asking these questions:

  • Are there maintenance and management costs once the tools are installed?
  • Are there costs associated with altering system workflow constraints, adding new users, revising search and retrieval permissions or other ongoing system management functions?
  • Are there costs for training new employees and keeping current employees proficient in the system?

Businesses are increasingly recognizing the costs of managing huge amounts of data and documentation with antiquated paper-based systems. As more industries become reliant on information management, changing departmental needs and an increasingly mobile workforce demand greater operational efficiencies.

Chosen carefully, collaboration tools will save time, cut costs and reduce complications associated with storing and retrieving documents throughout a company's operations. But with multiple options available, identifying the best solution can be difficult. The right system will enhance collaboration, increase efficiency and manage costs effectively, all while maintaining data security and supporting regulatory compliance.

In this slideshow, Digitech Systems has identified five key criteria all companies should consider when choosing an enterprise content management (ECM) system to support collaboration.

Digitech Systems, Inc., enables businesses of any size to more effectively and securely manage, retrieve and store corporate information of any kind using either PaperVision® Enterprise content management (ECM) software or the world's most trusted cloud-based ECM service, ImageSilo®.


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