5 Criteria for Selecting the Best Enterprise Collaboration Tool

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Define Your Collaboration Demands

What types of projects do employees work together on? What types of collaborative functionality do they need? How important is security to safeguard the content of collaborative projects?

Identifying this information will help determine which tool is best. Consider the following to determine your organization's unique collaboration needs:

  • Conduct an in-depth review of each department's processes, as well as how each department might need to work together in the future.
  • Identify project management needs, how process dictates workflow, and how a specific solution will adapt to business needs.
  • Ensure that solutions under consideration allow for multiple authors, multiple editors, role-specified permissions, or other workflow considerations like automatic routing.

Businesses are increasingly recognizing the costs of managing huge amounts of data and documentation with antiquated paper-based systems. As more industries become reliant on information management, changing departmental needs and an increasingly mobile workforce demand greater operational efficiencies.

Chosen carefully, collaboration tools will save time, cut costs and reduce complications associated with storing and retrieving documents throughout a company's operations. But with multiple options available, identifying the best solution can be difficult. The right system will enhance collaboration, increase efficiency and manage costs effectively, all while maintaining data security and supporting regulatory compliance.

In this slideshow, Digitech Systems has identified five key criteria all companies should consider when choosing an enterprise content management (ECM) system to support collaboration.

Digitech Systems, Inc., enables businesses of any size to more effectively and securely manage, retrieve and store corporate information of any kind using either PaperVision® Enterprise content management (ECM) software or the world's most trusted cloud-based ECM service, ImageSilo®.


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