Migrating Lotus Notes Applications to Microsoft SharePoint - Page 2

Steve Walch

The bottom line, however, is that some applications are simple and predictable, so migrating them using predefined mapping and the right tool will be a simple job. Others may be complex and custom enough to require significant development effort to rebuild them in SharePoint. Be careful not to confuse application design complexity with data complexity. A good data migration tool will handle all your data migration needs regardless of the level of development required, and should work equally well migrating content to custom SharePoint lists, web part pages, Infopath documents, Word documents, or Adobe Acrobat (PDF) documents.

As you plan the migration of a large Notes environment to the Microsoft platform, remember that some of your applications will not necessarily go to SharePoint. While most can be migrated, a large organization may decide that some of its applications need to go elsewhere. The primary alternative to SharePoint is a classic .NET application using SQL Server as the backend data store. The main reasons for choosing this option are the need to support very high volumes of data, and the need for relational database capabilities.

An organization also may use an off-the-shelf application like Microsoft CRM, BizTalk, Project Server, or other third party product. Survey your environment for such applications before you start your migration project, because they can be perfect homes for migrated applications. The organization also may have applications that no longer are active, but contain important legacy information that must be archived before the applications are terminated. You probably won't migrate the functionality of these applications, but, you may decide to archive the content in a SharePoint record retention site, or convert it to a useful format such as Word, PDF, MIME or plain text in a searchable SharePoint document library.

Finally, you may decide to leave certain applications running on Notes and Domino for the foreseeable future. These may be too expensive to move, rely heavily on unique Notes capabilities, or will soon die a natural death and aren't worth the trouble of moving.

SharePoint may not be completely out of the picture for applications that won't be migrated. Even if they are housed elsewhere, you can still surface these applications in the SharePoint user interface. A compelling aspect of SharePoint is its ability to be a portal-a single place for everyone to access all of their applications. A variety of SharePoint technologies and third party products are available to help you make external applications appear to be part of SharePoint.

Game Changers: Consolidation, Reuse, Automation

Large Notes-to-SharePoint migrations are costly, time-consuming and not without risk. All of this can be greatly reduced, however, by consolidating similar applications. Consolidation, in turn, leads to the ability to reuse your design, development, testing, and migration work. Automation will further simplify a large-scale migration project.


While classifying your Notes applications according to levels of complexity can be very helpful in planning your migration project, consolidation of applications sharing similar designs is equally important. Recognizing opportunities to consolidate many applications into one, and using that knowledge effectively, can significantly reduce the cost and risks associated with your project.

Consolidation allows you to turn many similar problems into just one. For example, your organization may have a custom Notes application that allows product teams to keep track of customer-reported feature requests and product defects. Over time, this application has been copied to applications used by other product teams, and you now have a dozen of them scattered throughout the organization. If you don't recognize that each of these applications is similar, you may inflate your cost by treating each one as a separate migration job. Even in the initial planning phase, failure to consolidate similar application designs can bloat your cost estimates and delay a project, or kill it altogether.

Add Comment      Leave a comment on this blog post
Oct 4, 2010 5:10 PM Rodrigo Rodrigo  says:
Hello Steve, Some other points worth evaluating are: - Type of application - Some will fit better in Sharepoint, others may fit better in other systems (you actually mention this in the article) - User population - Is a small group using the app, or the entire company? - Usage patterns - Is the app used on a daily basis, or is it dying? - Development team - Is the team that did the app the same that's doing the migration? - Rate of change - How much is the application being changed? Has it froze, or is it constantly being updated? I actually took this factors out of a blog post that explains the criteria used by one of our customers to evaluate which applications should be migrated first, and to which platform. You can read the full article here: http://blog.outsystems.com/aboutagility/2010/09/from-lotus-notes-and-beyond---an-agile-migration-story.html Cheers, Rodrigo Reply
May 16, 2011 1:05 PM Chetan Chetan  says:
Hi Steve... Article is really very helpfull.. Thank you very much Reply
May 16, 2011 6:05 PM Anonymous Anonymous  says:
Interesting, but I doubt that 20 years of Notes apps development can be reduced to a 1 to 5 complexity score. Thus, dealing with such variety in designs will most likely require significant labor -- or much more sophisticated tools. Reply
Jul 29, 2011 4:07 PM regime hyperproteine regime hyperproteine  says:
Some truly interesting points you have written.Aided me a lot, just what I was searching for :D. Reply
Aug 30, 2011 7:08 AM oilseed press oilseed press  says:
I am happy to find this post very useful for me, as it contains lot of information. I always prefer to read the quality content and this thing I found in you post. Thanks for sharing Reply
Sep 8, 2011 7:09 AM personal injury lawyers in new york personal injury lawyers in new york  says:
It�s in point of fact a nice and helpful piece of info. I�m satisfied that you simply shared this useful information with us. Please keep us up to date like this. Thank you for sharing. Reply
Sep 10, 2011 11:09 AM r�gime cholesterol r�gime cholesterol  says:
Thanks for sharing superb informations. Your web-site is very cool. I'm impressed by the details that you've on this site. It reveals how nicely you understand this subject. Bookmarked this web page, will come back for extra articles. You, my pal, ROCK! I found just the info I already searched all over the place and just could not come across. What a great site. Reply
Sep 28, 2011 6:09 AM Dried Fruits Dried Fruits  says:
Thanks for the unmatchable diary.it was rale useful for me.navigator sharing specified ideas in the instant as symptomless.this was actually what i was labour for,and i am voluntary to came here! Reply
Dec 9, 2011 8:12 AM Smart Home Smart Home  says:
This is what I have been searching in many websites and I finally found it here. Amazing article. I am so impressed. Could never think of such a thing is possible with it...I think you have a great knowledge especially while dealings with such subjects. Reply
Dec 12, 2011 4:12 PM Riverside Injury lawyer Riverside Injury lawyer  says:
Great blog, i really like the way you write these articles! I`m really impressed, keep up the good work. Cheers! Reply
Jan 10, 2012 7:01 AM sabri darbar sabri darbar  says:
Swimming is awesome exercise to lose weight as well as cleaning your body and gets abs as well,... Reply
Jan 10, 2012 7:01 AM Boot Camp Boot Camp  says:
Guys green tea is really beneficial because It's got anti-oxidants in it. These are used to soak up stray oxygen ions which can harm cells - things like vitamin C are well-known anti-oxidants. Reply
Jan 10, 2012 7:01 AM Steve1 Steve1  says:
I highly recommend EAS Simply Protein.their are many others but its the best one,..when it is used with milk it gives more better results,.. Boot camp Reply
Jan 12, 2012 6:33 AM Golf Simulator Golf Simulator  says: in response to Boot Camp
Green tea is beneficial to human body as i read this, but don't have any personal experience. and It's got anti-oxidants in it. so it might be good. Reply
Feb 21, 2012 3:02 AM Edible Oil Refine Edible Oil Refine  says:
We would like to invite you to check out our newly launched website, designed for Modesto-area residents, focused on family-friendly events and activities throughout the Central Valley. Reply
Feb 23, 2012 7:02 AM LED Spot Lighting LED Spot Lighting  says:
Organizations really need a way to rank applications according to the effort required to migrate them to SharePoint, and to recognize the rare cases where SharePoint may not be the best target. Reply
Mar 27, 2012 12:03 PM Fitness Marketing Fitness Marketing  says:
Hmmm... sounds very cool... i really like your work.. thanks for sharing it with us.. keep it up.. keep sharing.. Reply
Mar 30, 2012 8:03 AM Golf tipsAnonymous Golf tipsAnonymous  says:
Golf-game-tip.com provides you with information on the best golf tips available, instructions on how to get your strokes down and much more! Reply
Apr 1, 2012 11:04 PM Cool Cool  says:
Cool story bro. :) No really, good article I had in past so much problems with this application. Reply
Apr 6, 2012 3:04 AM Kit audio voiture Kit audio voiture  says:
In the Auto Diagnostic Tools,GM SPS TECH2 Flash Reprogramming is a higher quality 100Z Reply
Apr 7, 2012 6:04 AM ??????? ??????? ??????? ???????  says:
Hello! The article is very interesting, but some issues still remained less affected. I hope that a future article and will reveal things behind the scenes, things that show us the true face of this. Reply
Dec 19, 2012 9:49 AM Lotusnotes to SharePoint migration Lotusnotes to SharePoint migration  says:
Visionet has been providing cost effective and efficient lotus notes to sharepoint migration services over the years. With its VisiMigrate tool, you can easily transfer the content from lotus notes databases to Sharepoint list & libraries. for more visit http://www.visionetsystems.com/visimigrate.html Reply

Post a comment





(Maximum characters: 1200). You have 1200 characters left.




Subscribe to our Newsletters

Sign up now and get the best business technology insights direct to your inbox.