Sharing Google Apps Documents Responsibly

Michael Vizard

There are more than a few organizations out there attracted to the collaboration features and pricing of Google Apps services in cloud. But while the cost of these services may be hard to resist, the pain of managing Google Apps from an IT perspective can be pretty high.

For instance, end users tend to be really good at sharing access to documents with one another. But they are not so good at making sure that only the right people have access to those documents, especially after people leave the organization.

To help IT administrators keep their sanity in a Google Apps universe, BetterCloud has launched DomainWatch, a set of IT administration tools of Google Apps that, like the applications themselves, is available as a service. Built on top of the Google App Engine cloud computing platform, BetterCloud CEO David Politis says DomainWatch is designed to allow organizations to use Google Apps without running afoul of compliance issues stemming from a lack of access control.


But rather than trying to manage Google Apps within the context of an on-premise tool, BetterCloud is essentially allowing customers to leverage a cloud platform to manage cloud applications.

Priced at $8 per user per year, DomainWatch includes a policy editor, analytics tools for tracking compliance, search and discovery facilities and, most importantly, the ability to remove a user that has been given access to any shared Google Apps document.

There's no doubt that end users are excited about how easy it is to collaborate within the context of a Google Apps environment. They just need somebody around to make sure they are doing it responsibly.

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