It can be all too easy to lose track of your software licenses, especially if you work in IT for a large organization with many workstations. In addition, it's become so quick and simple to make and distribute illegal copies of software that you could have unlawful copies of Adobe or Microsoft products in use in your office and not be aware until an audit exposes them. Being caught using pirated software would, of course, be a very bad thing.
In order to avoid such potentially costly trouble, create a policy for your business that enforces the use of properly licensed commercial computer software. The San Francisco Committee on Information Technology (COIT) uploaded a sample policy that you can use to get started. The Software License Compliance Policy includes established procedures for taking inventory of software installed on computers and developing and maintaining systems designed to keep track of software licenses.
By creating your own compliance policy, you can prevent the unlawful acquisition, reproduction, distribution or transmission of commercial computer software.