Keeping Your Software Licenses in Compliance

John Storts
Slide Show

Seven Recommendations for a New Era of Compliance

Take a more proactive approach to managing the complexity of compliance.

Most companies use several different types of software to get work done. In addition, many workers find "creative" ways to enhance productivity and save time by downloading applications that supplement the software loaded on their computers when they were initially configured. Companies that don't keep tabs on all those software licenses or set guidelines for what can and cannot be installed run the risk of not only being disorganized but also running afoul of compliance laws.


To keep departments in compliance with applicable laws, the City and County of San Francisco Committee on Information Technology (COIT) created a software license compliance policy. This policy establishes procedures that prevent departments from unlawfully acquiring, reproducing, transmitting or distributing commercial software applications.


In addition, this policy requires that computer software inventories be made and calls for the development of a system to maintain and track all software licenses within the organization.


Use this sample policy as a guide to create your own compliance rules.

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