IT Business Edge contributor Ralph DeFrangesco said he remembers the time when companies didn't worry about the content they put in an e-mail. However, those times have changed and today we have regulations like HIPAA that prevent us from putting personal health care information in e-mail without reasonable protection. In addition, the attacks on our e-mail systems have increased and have become more sophisticated.
And though no e-mail policy is fool-proof, it's important to have one in place. Companies should examine the need for e-mail archiving and how they handle personal information. DeFrangesco then recommends a policy that specifically fits a company's business and legal requirements.
Here are some Knowledge Network tools that give users ideas for securing e-mail and creating e-mail policies.